Material resources too low in application (at fault, e.g.: VAT not included) | Send calculation to AF for review prior to submission. | - Savings within the project.
- After project completion, compensation from budget funds of the department/institute.
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Material resources too low in application (through no fault of applicant, e.g.: price increases) | Calculate realistically, allow for buffers. | - Savings within the project.
- Clarify possibility of subsequent application with funding agency/project management organization (rarely possible).
- After project completion, compensation from budget funds of the department/institute.
- If applicable, request to the President's Office (only in exceptional cases)
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Human resource funds too low in application (at fault, e.g. annual bonus or scheduled raises not included) | Take note of "Personnel cost calculation” Send calculation to AF for review prior to submission. | - Savings within the project.
- Clarify possibility of subsequent application with funding agency/project management organization.
- After project completion, compensation from budget funds of the department/institute.
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Human resource funds too low in application (through no fault of applicant, e.g.: upper limits for TBA personnel are not sufficient) | Take note of "Personnel cost calculation” If possible, calculate on a person-by-person basis. | - Savings within the project.
- Clarify possibility of subsequent application with funding agency/project management organization.
- DFG projects: A request for additional personnel funds (due to collective bargaining agreements) can be made here.
- After project completion, compensation from budget funds of the department/institute.
- If applicable, request to the President's Office (only in exceptional cases)
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Human resource funds increase in the course of the project due to collective bargaining agreement increases
| Take note of "Personnel cost calculation” | |
Problems or omissions in calling up the funds | Get assistance from Third-Party Funding Management Unit. Train staff on fund retrieval and project management. Super X | SuperX Training Followregulations on AVK. This determines whether and to what extent third-party accounts can be overdrawn. | - Contact project management agency. Shifting funds might be possible.
- Savings within the project.
- After project completion, compensation from budget funds of the department/institute.
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Costs are not recognized as eligible (in full) by the funder/project management agency when the project is settled. In the case of federal funding, this may include, for example, internal services . Please observe notes on this. | Observe the terms and conditions of the grant and the additional provisions. If internal services are to be used, please inform AF at an early stage (prior to application). Together with the institutions concerned, we will help you to comply with the specifications of the project management agencies as far as possible, to minimize any gaps in funding, and to examine possibilities for counter-financing. | - After project completion, compensation from budget funds of the department/institute.
- Request to the President’s Office possible in some cases. Please make early arrangements with AF.
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Allocation to basic funding (DFG)
When applying for collaborative projects, the DFG regularly allocates certain budget items to basic funding. That is, these funds must be provided by the university. | Carefully justify all budget items as relevant to research. Regularly portions of the funds for student assistants are referred to the university budget, since the training aspect of their employment ("introduction to research") falls under the original tasks of the university. | - The contribution to be made by the university and other support options should be discussed at an early stage between the applicant and the university management. AF will gladly take over the coordination of these discussions.
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