Those with supervisory functions are responsible for matters of health and safety.

Source: Circular mail 03/2013

These are:

• President
• Deans
• Managing Directors
• Professors
• Directors of central institutions and
• Heads of department in the University Administration
• Directors of scientific institutions (central scientific institutions, state institutes, research institutions, teaching institutions, museums, research stations, and research centers)
• People who have been given explicit responsibility for an individual area (e.g. waste inspector, animal protection representative, representative for biological safety, radiation protection representative)

or people who take on supervisory functions while covering for others.

You can see the exact definition in the circular mail 03/2013.

“The responsibility of supervisors goes only so far as the authority given to them. Responsibility ends where the supervisors’ means and authority end. However, they are required to notify their supervisor or the responsible person of defects which they cannot remedy on their own."

Source: Circular mail 03/2013

Defects in buildings

• Responsibility: University Building Office
• Information: from the Department of Construction and Property Management using a building permit

Defects with technical facilities connected to buildings

(this includes Electrical equipment, heating, air conditioning, ventilation systems, water, and waste water) insofar as the operation of these is formally the responsibility of the Technics and Domestic Services (AT) Department (see Number 4, Technical Department)

• Responsibility: Department Technics and Domestic Services
• Information: Technics and Domestic Services Department submits a damage notification to the University Building Office to remedy the defect.

If the defect has an effect on the occupational health and safety or there are safety obligations (e.g. legionella contamination), the responsible person will be informed directly and/or through the Occupational Health and Safety Department by the Technics and Domestic Services Department.

You can read further details in the circular mail 03/2013

Those responsible for occupational health and safety must ensure the following in their area:

• setting and monitoring the operational process
• using employees according to their skills
• instructing them about safe working procedures
• talking to them if there is unsafe behavior
• working together with the safety experts, company physician, the representative for occupational health and safety, and the Staff Council

• Observance and implementation of all relevant legal regulations, official requirements, technical standards in the field of occupational health and safety and the  accident prevention regulations
• and the assessment of the hazards associated with an activity, i.e. a risk assessment.

(1)

• Ensuring that buildings and parts of buildings, facilities, and equipment are used in accordance with regulations (e.g. no fire loads in the main corridors and staircases, keeping escape routes clear, keeping fire doors closed, and compliance with the University of Hohenheim's fire protection regulations).
• Determine hazards together with the Occupational Safety Expert and take measures to eliminate them.
• Check the effectiveness of the occupational health and safety measures taken and improve or supplement them as necessary. 
• Instruct employees of external companies commissioned by the facilities or institutes in the area of responsibility and arrange for their supervision.

(2)

• The observance of the safety-compliant condition of operational equipment.
• The safe and standard-compliant storage, transport, use, and disposal of materials, regardless of their aggregate state.
• Observing and implementing the special regulations for the storage and transport of hazardous substances, genetically modified organisms, infectious materials, and ionizing agents.

(3)

• The initiation of appropriate measures with regard to the prevention of hazards for people and the environment as well as for material assets.
• The implementation of conditions imposed by the building authorities and the fire department of the city of Stuttgart to keep escape routes free of fire loads etc. (Consulting with the Occupational Safety Expert)

(4)

• Written notification of defects and damage to buildings or parts of buildings, facilities, and equipment connected to the building at the Central University Administration Department of Construction and Property Management.
• Written notification of defects in technical equipment to the Technical and Domestic Services Department.

(5)

• Arranging for official permits to be obtained, registration or notification in the case of notifiable activities (work with biological agents, work with lasers, fumigation with formaldehyde, work with radioactive substances, work with narcotics, e.g. barbiturate or cannabis, etc.).
• Arranging for official permits to be obtained, registering or reporting the storage of hazardous substances subject to notification (e.g. radioactive substances, etc.) and handling the same.
  The contact person is the Occupational Safety Expert.