Teaching Service Portal

Exam organization

Examinations are organized centrally by the Examinations Office or decentrally by the departments. Exam organization includes the following tasks:

  • Scheduling the exam
  • Booking the exam room
  • Finding invigilators

Exam

Each module ends with a module exam. The module examination can be an examination or graded coursework.

Examinations and coursework
Particularly in the Faculty of Business, Economics and Social Sciences, module examinations are divided into examinations and coursework. The biggest difference here is how often they can be repeated. Examinations can be re-taken only a limited number of times, but there is no limit to repeating coursework. To ensure equal opportunity for limited numbers of exam retakes, particular attention must be paid to timely registration/admission for exams.

Examination periods

Exams take place during two exam periods.

In the case of block examinations (Faculties of Agricultural Sciences and Natural Sciences), the first examination takes place at the end of the block. The repeat examination can be organized in the examination period.

Coursework does not have to be done during the examination periods.

There are two equivalent exam periods for each semester.

First exam period
3 weeks directly following the lecture period

Second exam period

  • Summer semester: 3 weeks immediately before the start of lectures of the following winter semester
  • Winter semester: 2 weeks immediately before the start of lectures of the following summer semester and the week of Pentecost.  Faculty A and N exams are in the two weeks prior to the start of lectures.


Central or decentral organization

Module exams are organized centrally and decentrally. This means that module examinations can be organized by the departments themselves or they are organized centrally by the Examinations Office.

Organized centrally
The examinations in the compulsory modules of the Bachelor's degree programs (these are all exams).

Decentrally organized
All other module examinations (examinations and coursework) from the profile or specialization studies of the Bachelor's programs or from the Master's programs.

After the end of scheduling, the Examinations Office prepares an initial examination schedule.
This schedule always contains all examinations that were also organized centrally during the last cycle, i.e. also examinations organized by the Examinations Office for profile or specialization studies or Master’s modules.

After the list has been sent out, the departments have the opportunity to make changes. The following changes are possible:

  • Centrally planned exams are to be organized on a decentralized basis.
  • Examinations that are not yet included in central planning are also to be planned centrally in the future. Aber:

    • This is possible in principle, but it should be borne in mind that central planning is usually not practical for examinations with fewer than 25 participants.
    • For block examinations and oral examinations, the organization of the examinations cannot be taken over by the Examinations Office.

The Examination Office schedules an examination during each examination period.

  • The examinations are set by the Examinations Office in such a way that there is no overlap in the basic study periods (Bachelor’s) and as little overlap as possible in the specializations for the large majority of students.
  • In the case of compulsory modules, the examinations for a semester are scheduled so that - if possible - at least one day lies between the examinations.
  • The exams with a large number of students will be at the beginning of the first exam period and the end of the second exam period to maximize correction time.
  • Date changes are only possible for important reasons.
  • The Examinations Office organizes the rooms.
  • Students will be assigned to rooms 6 days (or 4 days for exams held on Friday) prior to the exam.
For students, the following applies:
  • Registration for the exam during the registration period is mandatory.
  • Registration after the end of the registration period is only possible for important reasons.
  • Late registration must be requested from the examination committee.
  • If you attend without registering, you will be deemed not to have taken the exam.

For those taking the exam, the following applies:

  • Only students who are listed on the list of participants may be examined.
  • Participants who are not on the list, but who credibly claim to have registered, must be informed prior to the examination that they can only take the exam subject to being admitted to the examination.
  • Exception for coursework: In the case of coursework, examiners may also examine without official approval. In this case, students will receive a certificate issued by the department after the examination.

Examinations

Theory

  • The examination dates are organized by the department.
  • The department also organizes the rooms.

For students, the following applies:

  • Registration for the exam during the registration period is mandatory.
  • Registration after the end of the registration period is only possible for important reasons.
  • Late registration must be requested from the examination committee.
  • If you attend without registering, you will be deemed not to have taken the exam.

For those taking the exam, the following applies:

  • Only students who are listed on the list of participants may be examined.
  • Participants who are not on the list, but who credibly claim to have registered, must be informed prior to the examination that they can only take the exam subject to being admitted to the examination.

 

 

In HohCampus

Preparatory work of the Examinations Office

Creating examination datasets

  • In order for departments to enter exam dates, an appointment record must be created in HohCampus.
  • If appointment records are missing, the Examinations Office must add them.

Registration deadlines

At the beginning of the semester, the Examinations Office enters the registration deadlines in HohCampus.

  • For the first examination period, the registration period ends approximately six weeks before the start of the examination period. For block examinations (Faculty of Agricultural Sciences and Natural Sciences), the registration deadline is always seven days before the end of the block.
  • For the second examination period, the registration period always ends seven days before the examination date. Therefore, the Examinations Office enters by default seven days before the start of the second examination period. However, the deadline is adjusted when the exam date is entered.

 

 

Editing exam dates

In the “My events and exams” function in the exams tab, all exams are displayed for which dates have been created.

You can edit decentrally organized dates with the pencil icon.

Detailed instructions for entering dates into HohCampus can be found on the KIM Forms and Instructions page.

Coursework

Theory

  • The examination dates are organized by the department.
  • The department also organizes the rooms.

For students, the following applies:

  • The examination should be registered with the Examinations Office. The department determines whether the registration is binding.
  • The department decides whether students can register after the deadlines.
  • Participation in the examination without registration is permitted.

For those taking the exam, the following applies:

  • Participation in coursework is possible without registration, but need not be permitted.

 

In HohCampus

Preparatory work of the Examinations Office

Creating examination datasets

  • In order for departments to enter exam dates, an appointment record must be created in HohCampus.
  • If appointment records are missing, the Examinations Office must add them.

Registration deadlines

  • At the beginning of the semester, the Examinations Office enters the entire semester as the registration deadline in HohCampus.

 

Editing exam dates

In the “My events and exams” function in the exams tab, all exams are displayed for which dates have been created.

Detailed instructions for entering dates into HohCampus can be found on the KIM Forms and Instructions page.

 

Contact person

Examinations Office
Telephone | E-mail